Payette High School Bookkeeper

QUALIFICATIONS

1. High school diploma or General Education Degree
2. Post-high school training in business, accounting, or secretarial skills preferred
3. Previous office experience
4. Strong background in accounting preferred
5. Effective bookkeeping skills and demonstrated proficiency in data processing
6. Knowledgeable with word processing, databases, spreadsheets, and reports
7. Ability to maintain accurate and precise records according to federal and state law, administrative rules
8. Good telephone skills and ability to communicate effectively
9. Excellent interpersonal skills and ability to work well with the public
10. Excellent organizational skills
11. Works well under pressure and deadlines
12. Self-motivated
13. Maintain confidentiality of staff and students

PRIMARY DIRECT SUPERVISORS: Building Principal and Finance Director

JOB SUMMARY:

Perform accounts payable and secretarial duties promptly, consistent with state, federal, and district guidelines. Organize financial resources for extracurricular activities. Serve as a liaison to the community in economic matters. Assist students and parents with accounts. Cross-train in other office functions, greeting staff and community members in a friendly, helpful, and positive manner as they enter the office.

MAJOR DUTIES AND RESPONSIBILITIES:

Finances and Related Record-Keeping

1. Maintain a complete and systematic set of records of all financial transactions of the school
2. Be responsible for maintaining accurate teacher and student accounts, including receipting, counting, and depositing all money received
3. Record the details of school financial transactions in the appropriate journals and subsidiary ledgers from such sources as requisition
4. Summarize and balance entries recorded in individual journals and ledgers and transfer data to general ledgers
5. Prepare financial statements, including income statements and cost reports, to reflect the economic condition of the school
6. Trace errors and record adjustments to correct charges or credits posted to incorrect amounts
7. Receive and account for all cash flow through the school, including bank deposits and balances each day
8. Maintain records for state sales tax
9. Maintain records of all fines during the school year
10. Reconcile canceled accounts payable checks with bank statements and verify the bank balance with statements
11. Arrange for all appropriate tax withholdings
12. Enter all purchase orders into the computer, keep track of the paid and unpaid status of each purchase order, and keep track of expenditures on account encumbrance sheets
13. Ensure the daily operation and monitoring of accounts payable workflow and accuracy
14. Code bills, account numbers, and vendor amounts monthly to assist the clerk of the Board/business manager in investing funds and preparing monthly reports
15. Maintain business book in a manner approved by the auditing firm and prepare all books for annual audit
16. Coordinate and cooperate with the building principal and finance director regarding school fiscal operation
17. Write checks for bills authorized to be paid by the building administrator

Records and Reports

1. Maintain a well-organized, up-to-date filing system
2. Maintain accurate records of all accidents, forwarding copies to the district office
3. Maintain employee records, such as absences, and submit to the district office monthly
4. Compile and update the staff directory
5. Order and compile all awards

Interaction with Students and the Public

1. Receive and route incoming calls
2. Arrange meetings, prepare agendas, and handle follow-up activities as necessary
3. In the absence of a school nurse, administer medications to students according to school policy
4. Supervise students in emergency situations, attend to ill or hurt students in the absence of a school nurse, administer basic first aid, and contact parents as instructed
5. Schedule appointments, meetings, and conferences as requested

Other

1. Operate equipment, such as computers, copiers, the intercom system, calculators, laminators, telephone systems, and scanners
2. Handle and distribute incoming and outgoing mail
3. Complete clerical duties, including typing, filing, and distributing reports and memorandums
4. Data entry
5. Helps supervise student office assistants
6. Keep the immediate supervisor informed of activities and any issues that may arise
7. Be cross-trained to perform the duties of the clerk of the school registrar and attendance clerk in his or her absence
8. Make necessary administrative decisions in the absence of the building principal
9. Attend faculty meetings as required
10. Assume responsibility for his or her continuing professional growth and development by such efforts as attendance at professional meetings, membership in professional organizations, enrollment in advanced courses, and by reading professional journals and other publications
11. Perform other duties as assigned

EVALUATION

The building principal and the finance director will evaluate this position's performance annually in accordance with federal and state law, administrative rules, and Board policy.

TERMS OF EMPLOYMENT:

This position shall be considered “employment at will” in all respects. The “employment period” and other descriptions and terms set forth in this job description shall not create a property right for the employee. They are set forth only to advise the employee of when and what type of services the district will require so long as the employment continues.

NOTE

All certificated and non-certificated employees and other individuals must undergo a criminal history check and submit to fingerprinting. Any applicant convicted of any felony crimes enumerated in Section 33-1208, Idaho Code, may not be hired, and any applicant convicted of any felony offense listed in Section 33-1208(2), Idaho Code shall not be hired.